Recurring Mail: Birthdays,
Holidays, Reminders
Stay in the mailbox automatically so clients don't forget you.
Set up your client list with key dates once. SendMailr handles the rest: birthday cards go out on birthdays, holiday cards go out in November, renewal reminders arrive 30 days before expiry. Automatically. Every time.
What You Can Automate
Any touchpoint tied to a date or a schedule can run on autopilot.
Birthday Cards
A card arrives on their birthday, every year, without you lifting a finger.
Anniversary Cards
Home purchase, client relationship, or any meaningful date, marked in the mailbox.
Holiday Greetings
Thanksgiving, New Year, and seasonal cards to your entire client list at once.
Monthly Touches
A consistent monthly postcard or letter keeps your name in front of clients all year.
Renewal Reminders
Policy, membership, or subscription renewals sent automatically before expiry.
Custom Schedules
Set any cadence (weekly, monthly, quarterly) for any contact segment.
Set It Up Once
Three steps and your recurring program runs automatically from then on.
Import Your Contacts
Upload a CSV with your client list. Include any relevant dates (birthdays, anniversaries, renewal dates) in dedicated columns.
Design Your Mail Piece
Choose a postcard or letter, upload your artwork or customize a template. Set which event triggers the send.
Mail Goes Out Automatically
When a contact's date arrives, their mail piece is generated and sent automatically. No manual work required.
Why Recurring Mail Works
Consistency without effort
The hardest part of client relationships is remembering to reach out. Recurring mail removes the "remember to send" step entirely.
Physical mail gets noticed
A birthday card in the mailbox stands out in a way that an email or text message does not, especially from a business.
Year-round top-of-mind
Clients who hear from you regularly are more likely to refer you and return. Recurring mail keeps you present without being pushy.
Personalization included
Names and merge fields are substituted automatically. Each card feels personal even when sent at scale.
Delivery tracking
See which recurring sends were delivered so you know which clients received their card or reminder.
Easy to adjust
Add or remove contacts, change designs, or pause a program at any time from your dashboard.
Frequently Asked Questions
How far in advance are recurring sends triggered?
Sends are triggered based on the dates in your contact list. You can configure the exact lead time (for example, mail a birthday card 5 days before the actual date so it arrives on time).
Can I use different designs for different event types?
Yes. Each recurring program has its own design. Birthday cards can have a different template than holiday cards or renewal reminders.
Can I pause a recurring program?
Yes. You can pause, edit, or deactivate any recurring program from your dashboard at any time.
Do you deliver outside the U.S.?
No. SendMailr delivers to U.S. addresses only.
Is there a cost per piece even for recurring sends?
Yes. Pricing is per piece for all sends, including recurring. You'll see per-piece pricing clearly before setting up any program.
Set Reminders Once. Stay in Touch Forever.
Upload your client list with key dates and let recurring mail handle the rest, year after year.
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